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Commissioner Brown - Budget/Purchasing - To Approve Bid Award for the Purchase of Vehicles and Ambulances, as Well as the Purchase of a QRV from HGAC Contract, and a Backhoe from State Contract, Totaling $2,050,085 Which Includes Equipment, Decals, Tag/Tax and Title Fees and to Authorize the County Manager, or His Designee, to Execute the HGACBuy Interlocal Contract for Cooperative Purchasing
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STAFF CONTACT
Matthew Rhoten - Budget Administrator - 704-866-3048
BUDGET IMPACT
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Funds are included in the current budget for debt payments. Thirty-Six months of financing are expected.
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BUDGET ORDINANCE IMPACT
N/A
BACKGROUND
The formal bid process was conducted for vehicles which were approved for replacement with the adoption of the FY 16/17 Budget Ordinance. The bid included (27) vehicles. Also budgeted are (3) Type 1 Ambulances, (1) QRV and (1) Backhoe.
VEHICLES
Legal ad for Vehicles was published on November 1, 2016. Bid documents were sent to the following potential bidders:
* Abernethy Chrysler Jeep Dodge - Lincolnton NC
* Ben Mynatt Chevrolet - Concord NC
* Ilderton Dodge - High Point NC
* Gastonia Dodge Chrysler Jeep - Gastonia NC
* McKenney Salinas Honda - Gastonia NC
* Parks Chevrolet - Huntersville NC
* Piedmont Truck Center - Greensboro NC
* Tindol Ford - Gastonia NC
* Toyota of Gastonia - Gastonia NC
* TransSource Inc. - Newton NC
A Pre-Bid Conference was held on November 15, 2016. One addendum was issued after the conference. Bids were publicly opened on November 30, 2016. Bids were submitted by (5) five vendors.
VEHICLE BID RESULTS
* See attached chart titled "Bid Results - Unit Prices Only." Purpose of this chart is to show only vehicle bid pricing, vendor names and make/model along with recommended awards.
* For total costs, see the Chart for Finance Package which includes vehicles recommended for award along with equipment, decals and tag/tax/title costs.
Specifications #1, 4, 5, 6, 7, 8, 9, 10, 11
The low bids fo...
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