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Commissioner Philbeck - BOC - To Adopt the Revised NC Department of Cultural Resources Records Retention Schedules
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STAFF CONTACT
Donna S. Buff - Clerk to the Board - 704-866-3196
BACKGROUND
The Government Records Section of the State Archives of North Carolina has transitioned the process for updating local records retention schedules to a new model.
1) GENERAL RECORDS: Since many of the records created on a daily basis are common to all government agencies, the new model will update all of these GENERAL records on an annual basis. The new General Records Schedule for Local Government Agencies was released on March 1, 2019 and will be updated each year thereafter in January. The records standards included in this schedule are:
a. Administration and Management Records
b. Budget, Fiscal, and Payroll Records
c. Geographic Information System (GIS) Records
d. Information Technology Records
e. Legal Records
f. Personnel Records
g. Public Relations Records
h. Risk Management Records
2) PROGRAM RECORDS: Program Record Retention Schedules (which includes those records unique to an agency's mission) will be updated on a rotated schedule. In 2019, Retention Schedules for Local Health Department and Soil and Water Conservation Districts were updated.
3) ADOPTION: The Board of Commissioners will adopt the updated General Records Schedule and any updated Program Schedules on an annual basis each January. In 2019, each local government agency will be required to adopt and sign the 2019 General Records Schedule; Soil and Water Conservation Districts and Local Health Departments will also be required to adopt and sign the 2019 updated Retention Schedule for their respective agency and submit to the Clerk to the Board.
Approval of this Board Action approves the following Schedules:
2019 General Records Schedule for Local Government Agencies; 2019 Local Health Departments Retention Schedule; 2019 Soil and Water Conservations Retention Schedule; County Manage...
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