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Commissioner Johnson - Sheriff’s Office - To Accept PowerDMS as a Sole Source Vendor for the Purchase of Policy Management Software ($8,557 - Year One)
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STAFF CONTACT
Chief Deputy Scott Wyatt - Sheriff’s Office - 704-869-6837
BUDGET IMPACT
budget
Use budgeted funds.
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BUDGET ORDINANCE IMPACT
Use budgeted funds.
BACKGROUND
In an effort to streamline policy management and compliance, the Gaston County Sheriff’s Office has identified a company that offers a robust policy management software system. PowerDMS offers a platform that provides management, tracking, training, and reporting in an all in one, cloud-based system. The three-year software subscription agreement is $38,583; however, PowerDMS will bill annually in three installments as outlined in the agreement.
PowerDMS serves over 6,000 customers in various fields such as law enforcement, emergency services, corrections, etc. Their proprietary platform was developed in-house and can only be maintained by their personnel. Additionally, PowerDMS is the exclusive software option to demonstrate compliance by the Commission on Accreditation for Law Enforcement Agencies (CALEA). It is with these merits that meet the sole source conditions of G.S. 143-129, a needed product is available from only one source of supply. Approval of this Board Action authorizes staff to proceed with the sole source purchase from PowerDMS.
POLICY IMPACT
N/A
ATTACHMENTS
Sole Source Justification