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ADDED/ Commissioner Brown - DHHS (Social Services Division) - To Authorize a Bid Award and Purchase with HPI International for FY23 Refresh of Desktop Computers for Social Services in the Amount of $185,981.52
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STAFF CONTACT
Tommy Jenkins - Information Technology - 704-866-3068
BUDGET IMPACT
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No additional County Funds required. Funds already in current fiscal year budget.
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BUDGET ORDINANCE IMPACT
N/A
BACKGROUND
Information Technology Dept staff developed a Bid Invitation advertisement packet for the purchase of 245 HP ProDesk computers for the DSS FY23 Refresh project (Specification #IT-DSS-01). The bid was processed in accordance with Uniform Guidance (UG) due to Federal funding. The bid was posted on the HUB to meet affirmative steps on March 16, 2023 and published in the Gaston Gazette on March 15, 2023 with a deadline for submission at 3:00 pm on March 31, 2023.
Three submitted bids were received by the submission deadline. A recorded public bid opening was held on March 31, 2023 at 3:00pm and one vendor was present. The three (3) firms submitting bids were:
- HPI International Price $185,981.52
- Databit Inc. Price $197,045.58
- New Century Systems Inc. Price $202,125.00
Based on bids received by the three vendors, HPI International was deemed the lowest, responsive, responsible bidder for the project.
Approval of this Board Action by the Gaston County Board of Commissioners officially accepts HPI International as the vendor for the project listed above and authorizes the staff to purchase the computer equipment at $185,981.52.
POLICY IMPACT
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ATTACHMENTS
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