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Commissioner Brown - Police Department - To Approve TouchPhrase Development LLC dba Julota ($23,487.50) as a Sole Source Vendor
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STAFF CONTACT
Chief Stephen Zill - County Police - 704-866-3321
BUDGET IMPACT
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No budget impact. Funds originally approved and appropriated in Resolution #2022-320.
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BACKGROUND
Gaston County has implemented a Law Enforcement Assisted Diversion (LEAD) project and needs a case management and data tracking platform. The national LEAD Support Bureau, which provides training and technical assistance to LEAD sites, recommends the Julota software program as Julota is the only program to have created templates specific to LEAD so all sites are collecting the same data in the same manner. The grantor has approved use of grant funds for this purchase. However, DOJ does not respond to requests for sole source below the $250,000 threshold but instead indicates to follow local policy. Therefore, we are requesting Board approval of this sole source purchase per Gaston County’s Uniform Guidance Policy and Procedures. Justification for sole source is that the product is available from only one source, and standardization is an overriding consideration due to the LEAD Support Bureau recommendation that all LEAD sites secure Julota as their case management and data reporting program.
POLICY IMPACT
N/A
ATTACHMENTS
Sole Source Letter (filed with the Clerk), Grant Approval for Julota, LSB Sole Source Letter, Grant Approval, Additional Information for Contract