Gaston County - File #: 26-234

• File #: 26-234
• Type: Resolution (Consent)
• Status: Agenda Ready
• File created: 5/15/2026
• In control: Register of Deeds
• On agenda: 5/26/2026
• Title: Commissioner Brown - Register of Deeds - To Approve an Updated Records Retention and Disposition Schedule for the Office of the Register of Deeds
• Sponsors: Chad Brown

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Commissioner Brown - Register of Deeds - To Approve an Updated Records Retention and Disposition Schedule for the Office of the Register of Deeds

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STAFF CONTACT

Jonathan L. Fletcher - Register of Deeds

BUDGET IMPACT
budget

No net budget impact / no additional County funds appropriated.

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BACKGROUND

NC G.S. 121-5(b) and 132-3 provide that the County may destroy public records only with the consent of the Department of Natural and Cultural Resources (DNCR). The State Archives of North Carolina is the division of DNCR charged with administering a records management program. This schedule is the primary way the State Archives of North Carolina gives its consent, and local approval is necessary to allow the Register of Deeds Office to comply.

POLICY IMPACT

This Resolution will formalize the ability for the Register of Deeds to destroy certain public records once their administrative value ends.

ATTACHMENTS

Resolution; Records Schedule Signature Page; Records Retention and Disposition Schedule (Available Online Only)