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Commissioner Chad Brown - Budget/Purchasing - To Approve Bid Award of the Purchase of Vehicles per County Bid, a Wagon per NC Sheriffs' Contract, and Ambulances (QRV and Transit Vans) per HGACBuy Contract, Totaling $2,273,225 Which Includes Equipment, Decals, Tag/Tax and Title Fees
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STAFF CONTACT
Matthew Rhoten, Interim Co-Assistant County Manager
BUDGET IMPACT
budget
Funds are included in the current budget for debt payments. 36 months of financing are expected.
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BUDGET ORDINANCE IMPACT
N/A
BACKGROUND
Vehicles were approved for replacement with the adoption of the FY 18/19 Budget Ordinance. A formal bid process was conducted. A separate bid process was conducted for the Social Services Hybrid since a portion of cost is federal grant reimbursement, and must follow the Uniform Guidance procurement process. Also budgeted are (2) QRV Ambulances and (3) Transit Vans which are proposed for purchase from an HGACBuy contract which is a nationwide group purchasing program.
VEHICLES
Formal Bid Process - Legal ad for 2019 Vehicles was published on 10/29/18. Bid documents were sent to the following potential bidders:
* Abernethy Chrysler Jeep Dodge - Lincolnton NC
* Asheville Ford Lincoln - Asheville NC
* Gastonia Nissan - Gastonia NC
* Ilderton Dodge - High Point NC
* Lonnie Cobb Auto Group - Henderson TN
* Modern Chevrolet - Winston Salem NC
* Parks Chevrolet - Kernersville NC
* Performance Chrysler Dodge - Clinton NC
* Performance Ford - Clinton NC
* Piedmont Truck Center - Greensboro NC
* Tindol Ford - Gastonia NC
* Toyota of Gastonia - Gastonia NC
Purchasing contacted four additional Gaston County dealers, but they weren't interested in fleet bidding at this time.
A Pre-Bid Conference was held on 11/1/18 with four bidders attending. Two addenda were issued after the conference. Bids were publicly opened on 11/27/18. Three (3) bidders submitted bids.
Uniform Guidance Bid Process for the Social Services 2019 Hybrid Sedan - involving fe...
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