title
Commissioner Brown - Register of Deeds - To Appropriate Restricted Automation Preservation Fund Balance to Fund IT Equipment, Record Imaging, and Book Preservation ($245,000)
body
STAFF CONTACT
Jonathan L. Fletcher - Register of Deeds - 704-862-7535
BUDGET IMPACT
budget
General Fund: Appropriate $245,000 in restricted Automation Funds fund balance. Increase Automation Funds expenditures by $245,000. No additional County funds.
body
BACKGROUND
State law requires that ten percent (10%) of the fees collected pursuant to G.S. 161-10 and retained by the county, or six dollars and twenty cents ($6.20) in the case of a fee collected pursuant to G.S. 161-10(a)(1a) for the first page of a deed of trust or mortgage, shall be set aside annually and placed in a non-reverting Automation Enhancement and Preservation Fund, the proceeds of which shall be expended on computer or imaging technology and needs associated with the preservation and storage of public records in the office of the Register of Deeds.
As of the FY25 audit, Automation Enhancement and Preservation Fund fund balance totaled $1,853,718. This Board Action and BCR appropriates $245,000 of the restricted funds for the following expenditures:
1. IT equipment for backing up digital copies of records
2. Imaging of legacy death records (1911-1992)
3. Relocation of vital records to secure vault storage
4. Preservation of historic land records (circa 1890)
POLICY IMPACT
N/A
ATTACHMENTS
Budget Change Request (BCR)