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Commissioner Brown - BOC - To Adopt the Revised NC Department of Cultural Resources Records Retention Schedules
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STAFF CONTACT
Donna S. Buff - Clerk to the Board - 704-866-3196
BACKGROUND
Government Records Section of the State Archives of North Carolina has issued updated local records retention schedules.
1) 2021 General Records Schedule: Local Government Agencies: Since many of the records created on a daily basis are common to all government agencies, this schedule consolidates those standards into a General Schedule, to be updated annually. The records standards included in this schedule are:
• Standard 1: Administration and Management Records
• Standard 2: Budget, Fiscal, and Payroll Records
• Standard 3: Geographic Information System Records
• Standard 4: Human Resources Records
• Standard 5: Information Technology Records
• Standard 6: Legal Records
• Standard 7: Public Relations Records
• Standard 8: Risk Management Records
• Standard 9: Workforce Development Records
2) 2021 Program Records Schedule: Local Government Agencies: A NEW retention schedule, created from the former County Management Schedule (last updated in 2013) and the Municipal Retention Schedules (last updated in 2012), was combined and issued in 2021. This Schedule replaces the former County Management Schedule and the records standards included in this schedule are:
• Standard 10: Airport Authority Records
• Standard 11: Animal Services Records
• Standard 12: Code Enforcement and Inspection Records
• Standard 13: Emergency Medical Services and Fire Department Records
• Standard 14: Parks and Recreation Records
• Standard 15: Planning and Regulation of Development Records
• Standard 16: Public Housing Authorities, Redevelopment Commissions & Entitlement Communities Records
• Standard 17: Public Transportation Systems Records
• Standard 18: Public Utilities and Environmental/Waste Management Records
• Standard 19: Street Maintenance, Public Works, and Engineering Records
• Standard 20: Law Enforcement Records (excluding Sheriff’s Office)
• Standard 21: Tax Records (for municipalities)
3) ADOPTION: The Board of Commissioners hereby adopts the updated General Records Schedule and the new Program Records Schedule for Local Government Agencies, incorporated herein by reference, and directs the Clerk to the Board to notify the NC Department of Cultural Resources, Division of Historical Resources Archives and Records in Raleigh of this action.
ATTACHMENTS
Resolution and Signature Page; General Records and Program Records Schedules and General and Program Schedule Change Logs (Available Online only)