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Commissioner Brown - DHHS (Social Services Division) - To Authorize Bid Awards for Temporary Staffing Services, In-Home Aide Services, and Adult Day Care Aide Services
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STAFF CONTACT
Angela Karchmer - DHHS (Social Services Division) Director - 704-862-7930
BUDGET IMPACT
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Funds are budgeted in the FY22-23 budget for debt payments.
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BUDGET ORDINANCE IMPACT
N/A
BACKGROUND
The competitive request for proposals (RFP) was conducted for Temporary Staffing Services, In-Home Aide and Adult Day Care Aide Services. Due to large turnover and vacancies, temporary services are used to assist with caseload balancing until permanent staff are hired and trained. In-Home Services are used to assist clients with in-home needs that agency staff are not trained to provide.
• Purchase and Service Contracts containing federal funds of any source, type or amount, must follow Uniform Guidance (UG) as codified in 2 C.F.R. Part 200. Per 2 C.F.R. § 200.320(b), Service Contracts of $250,000 or more (threshold based on total cost of award if multiple awards) can be procured per the Competitive Proposal process when the sealed bid procedure is not appropriate for the particular type of service being sought. This competitive RFP process was conducted for Temporary Staffing Services and In-Home Aide and Adult Day Care Aide Services.
• Both RFP’s were publicized on the County’s website and on the NC DOA Historically Underutilized Businesses (HUB) site to meet the UG affirmative steps to solicit from M/WBE. Specifications were also broken up to allow maximum M/WBE participation. Both the Temporary Services and In-Home Aide and Adult Day Care Aide Services were also advertised in the Gazette.
• Five (5) temporary Services proposals were received on 4/26/2022 for RFP#2022-000TS. Six (6) In Home Aide Services proposals were received on 4/21/2022 for RFP #2022-002IHA. Proposals were evaluated only on criteria established in the RFP documents.
• Awards are proposed to the following firms deemed to have the most advantageous proposals taking into account the evaluation criteria identified in the RFP’s. Recommendation for approval are as follows:
Temporary Staffing for Specs #1, #8 - Nesco Resources, LLC - $305,000
Temporary Staffing for Specs #2, #3, #4, #5, #6, #7 - Vanguard Professional Staffing - $395,000
Spec #1: Accounting Technician II
Spec #2: Social Worker III (IAT)
Spec #3: Social Worker III (Out of County)
Spec #4: Social Worker III (Foster Care)
Spec #5: Social Worker II (Special Assistance In-Home)
Spec #6: Social Worker III (Adult Protective Services)
Spec #7: Social Worker III (Adult Guardianship)
Spec #8: Nutrition Delivery Driver
Spec #9: Food Site Monitor
Spec #10: Economic Services Caseworker II
Proposers Spec#1 Spec#2 Spec#3 Spec#4 Spec#5 Spec#6 Spec#7 Spec#8 Spec#9 Spec#10
Vanguard-Awarded No bid 95/100 95/100 95/100 95/100 95/100 95/100 Position not needed 87/100
Nesco Resource-Award 97/100 No bid No bid No bid No bid No bid No bid Position not needed 95/100
Abacus Corporation 87/100 87/100 87/100 87/100 87/100 87/100 87/100 Position not needed 75.5/100
22nd Century Tech 70/100 81/100 81/100 81/100 70/100 70/100 75/100 Position not needed 66.5/100
Calloway & Associates 90/100 94/100 94/100 94/100 85/100 85/100 85/100 Position not needed 75/100
The In-Home Aide budget of $800,000 and the Family Caregiver Support budget of $55,537 will be split between six (6) agencies.
BrightStar budget will include $2,000 in Temporary Staffing funds for the Adult Day Care Centers.
Each contract will reference a do not exceed of $857,537 as we are unable to determine the exact amounts for each agency due to varying client needs. We will only be encumbering the estimated amounts for the first six months once the budget is approved.
In-Home Aide and Adult Day Care Aide (Spec #1) - 4C HomeCare Services
In-Home Aide and Adult Day Care Aide (Spec #1, #2) - BrightStar Care of Gastonia
In-Home Aide and Adult Day Care Aide (Spec #1) - CNC Access dba All Ways Caring
In-Home Aide and Adult Day Care Aide (Spec #1) - Complete Care
In-Home Aide and Adult Day Care Aide (Spec #1) - Personal Home Care of NC, LLC
In-Home Aide and Adult Day Care Aide (Spec #1) - Touched by Angels
Spec #1: In Home Aide Services
Spec#2: Adult Day Care Aide
Proposers Spec#1 Spec#2
4C Homecare Services-Awarded 93.5 No bid
Brightstar Care of Gastonia-Awarded 99.25 99
CNC Access(All Ways Caring)Awarded 99.5 No bid
Complete Care-Awarded 88.875 No bid
Personal Home Care-Awarded 99 No bid
Touched by Angels-Awarded 99 No bid
POLICY IMPACT
N/A
ATTACHMENTS
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