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Commissioner Chad Brown - DHHS (Social Services Division) - To Accept and Award Bid for Catering Services for the Adult Nutrition and Adult Daycare Meals
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STAFF CONTACT
Angela Karchmer - DHHS Social Services Division Director - 704-862-7930
BUDGET IMPACT
budget
Funds are budgeted in the current FY19-20 budget for debt payments.
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BUDGET ORDINANCE IMPACT
N/A
BACKGROUND
The competitive request for proposals was conducted for Adult Nutrition and Adult Day Care meals. The RFP process was opened with advertisement on 8/16/2019 and closed on 9/4/2019 at 2:30 pm. The awarded vendor is to provide hot and frozen meals for Meals on Wheels, Congregate Meal sites and two Adult Day Care Centers.
• Purchase and Service Contracts containing federal funds of any source, type or amount, must follow Uniform Guidance as codified in 2 C.F.R. Part 200. Per 2 C.F.R. § 200.320(d), Service Contracts of $250,000 or more (threshold based on total cost of award if multiple awards) can be procured per the Competitive Proposal process when the sealed bid procedure is not appropriate for the particular type of service being sought. This competitive RFP process was conducted for Adult Nutrition and Adult Day Care meals.
• RFP 2019-004 was publicized on the County’s website, on the NC DOA Historically Underutilized Businesses (HUB) site to meet the UG affirmative steps to solicit from M/WBE, and although newspaper advertisement isn’t required at this threshold, the RFP was advertised in the Gaston Gazette due to possible local interest. Vendor solicitation packets were also sent to the following vendors:
Gaston County School Nutrition
Golden Corral
The Culinary Corporation
CaroMont Food & Nutrition Services
Valley Services, Inc.
Cheney Brothers
On Time Catering
• One (1) Nutrition proposal was received by the deadline on 9/4/19. Proposal was evaluated only on criteria established in the RFP documents.
• Award is proposed to the following firm deemed to have the most advantageous proposal taking into account the evaluation criteria identified in the RFP’s. Recommendation for approval is Valley Services, Inc. for Nutrition Program meals at $5.16 per meal and Adult Day Care Program meals at $5.21 per meal due to including warmers.
POLICY IMPACT
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ATTACHMENTS
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